Your December 31 privacy program report, drafted for you.
Utah law asks the chief administrative officer of your special district or town to prepare a privacy program report every year and share it with the Utah Office of Data Privacy by December 31. The state's template runs 28 pages. You answer plain questions by email; we draft the report on that template.
You review and approve. We never send the report for you.
$199 flat for your 2026 report. We invoice after you receive your draft. Your office can pay by card, check, ACH or purchase order.Abe replies within one business day.
What comes back with your draft
Review list for a sample district
- Entity name and mailing addressFrom a public recordReady
- Who handles records requestsFrom your answersReady
- Data you share with other agenciesTwo answers disagreeCheck
- Plan for next yearNot answered yetNeeds you
What the state asks for
One report a year, prepared by your chief administrative officer. Here is what the law and the template say.
- Utah Code 63A-19-401.3 makes your chief administrative officer responsible for the report each year.
- Since May 6, 2026, the law also requires sharing the report with the Office of Data Privacy by December 31.
- The state's template, version 1.1, has 28 pages of questions about how your office collects, keeps, shares and protects personal information.
- A report can say a practice is not in place yet. It also asks for your plan to improve it, so a small office can finish one honestly.
How it works
Four steps. Your part is answering questions and approving the draft.
Write to Abe Burnett
Abe replies within one business day with the questions and a W-9 for your records. Nothing to pay yet.
Who: YouWhen: TodayAnswer by email
Who: YouWhen: By December 15- Confirm the basics. We fill in your office's name, address and CAO from public records. You check them.
- Answer in short groups. If a group doesn't apply to your office, one “no” covers it.
- “Not sure” is a fine answer. We mark it so it gets a look before anyone approves.
We never need passwords or residents' personal information.
Abe drafts your report
The state's template, filled in with your answers and read page by page against them. You get the draft within 5 business days of your answers, with a review list marked Ready, Check or Needs you. The invoice comes after the draft: card, check, ACH or purchase order.
Who: Utah Filing DeskWhen: 5 business daysYour CAO approves and shares it
Change anything. Your chief administrative officer approves the report and shares it with the state. We never send it for you.
Who: Your CAOWhen: By December 31
Send your answers by December 15 for a draft before December 31. Does your board approve purchases or adopt documents at a monthly meeting? Start in time for your last meeting before December 31.
One page of the template, before and after
Page 9 asks how your office identifies the personal data it keeps. On the left, the state's blank template. On the right, the same page from our sample report for a fictional district.
Every page of the sample report
Every question on the state's template has an answer in the sample. An unchecked box means the answer is no.
Each card is one page of the 28-page sample report for a fictional district. Each small square is one place on that page that takes an answer.
- Filled in from the district's answers
- Checkbox left unchecked: the answer is no
- Optional text left empty, or the signature and date your CAO adds
- Pages we point to: page 9 is the before and after above; pages 23 and 24 list who the district sells personal data to or buys it from. It does neither, so every box there is unchecked.
- p.1no fields
- p.2no fields
- p.3answers filled in, boxes left unchecked, optional fields
- p.4answers filled in, boxes left unchecked, optional fields
- p.5no fields
- p.6no fields
- p.7answers filled in, boxes left unchecked
- p.8answers filled in, boxes left unchecked
- p.9answers filled in, boxes left unchecked
- p.10answers filled in, boxes left unchecked
- p.11answers filled in, boxes left unchecked
- p.12answers filled in, boxes left unchecked
- p.13answers filled in, boxes left unchecked
- p.14answers filled in, boxes left unchecked
- p.15answers filled in, boxes left unchecked
- p.16answers filled in, boxes left unchecked, optional fields
- p.17answers filled in, boxes left unchecked, optional fields
- p.18answers filled in, boxes left unchecked, optional fields
- p.19answers filled in, boxes left unchecked, optional fields
- p.20answers filled in, boxes left unchecked, optional fields
- p.21answers filled in, boxes left unchecked, optional fields
- p.22answers filled in, boxes left unchecked
- p.23boxes left unchecked
- p.24boxes left unchecked
- p.25answers filled in, optional fields
- p.26answers filled in, boxes left unchecked, optional fields
- p.27answers filled in, optional fields
- p.28no fields
Three ways to get it done
The state's free template works. The question is who writes the answers.
| Option | Cost | Who writes the answers | Good fit when |
|---|---|---|---|
| The free template, yourself | Free | You read 28 pages and write every answer. | You have the hours. The state offers free templates, workshops and training. |
| A consultant or attorney | Billed by the hour | They interview you and write it up. | You also want legal advice or a full privacy program built for you. |
| Utah Filing Desk | $199 flat | You answer plain questions; we draft the template. | You want the report drafted, with a list of what needs a look. |
Pricing
Two flat prices, paid once. We invoice after you receive your draft. Your office can pay by card, check, ACH or purchase order. To choose, read the three questions on the second card. If your office can answer yes to all three, the report is enough. If not, or you're not sure, take the report plus starter documents.
The 2026 report
$199
For an office that has its privacy basics in place and needs this year's report.
- Your 2026 privacy program report, drafted on the state's own template (version 1.1)
- Your office's name, address and CAO filled in from public records, for you to confirm
- Abe Burnett reads every page against your answers
- A review list: where each answer came from and what needs a look
- The draft within 5 business days of your answers
- Plain steps for sharing it with the Office of Data Privacy
Report plus starter documents
$499
The report asks three questions many small offices answer no. We draft what each one asks for, for your board to adopt.
- Everything in the 2026 report
Has your office named a chief administrative officer?
A draft board resolution that names oneDoes your website post a privacy policy?
A website privacy policy adapted from the state's template, ready to postDo your employees take the state's privacy training?
A training log for recording who has taken it, and when
The starter documents are drafts for your board to review and adopt. They are not legal advice; your attorney can review them.
Write to abe@utahfilingdesk.com, or reply to the email this link came in. Need to take it to your board first? Ask for a board packet: a one-page quote and our W-9.
Who you're working with
Abe Burnett, Mythgate LLC
I'm Abe Burnett. I run Utah Filing Desk, a service of Mythgate LLC. I built the tool that fills in the state's template. Before your draft goes back to you, I read every page against your answers and list anything only your office can answer.
Questions
What if we're not ready by December 31?
The report does not have to describe a finished program. The state's template lets you mark a practice as not yet in place and describe your plan to improve it.
If time is short, email us and tell us where things stand.
Is this legal advice?
No. We provide drafting help. You choose every answer and can change any of them before your chief administrative officer approves the report. For legal questions, ask your attorney.
Who approves and sends the report?
Your chief administrative officer (CAO). The law makes the CAO responsible for the report. You review and approve. We never send the report for you. Your CAO approves the final report before it is shared.
Where does the report go?
Page 2 of the state's template says to email it to the Office of Data Privacy. The Office's website says sharing instructions are coming. We show your CAO both and check the website again before your report is due. Your CAO sends it.
Can we pay by invoice or purchase order?
Yes. We invoice after you receive your draft. Your office can pay it by card, check, ACH or purchase order. Need a quote for your board first? Ask for a board packet: a one-page quote and our W-9.
Have a question that isn't here?
Email us, or reply to the email this link came in. We read and answer every reply.